Business process automation is the process of computerizing business processes, to make them more efficient and easier to manage over time. It’s widely used in both small businesses and large corporations and is seen as an integral part of modern day business operations. But if you’re new to the idea of business process automation, then you may be wondering what it actually entails. Luckily, we have put together this quick guide on how business process automation works that will give you everything you need to know in under 10 minutes!
What is BPA?
The term Business Process Automation is often used when referring to tools and programs designed to streamline business operations and make it easier for workers in different departments to share data and work together more effectively. BPA can be confusing since there are a few different ways that it can be implemented. In some cases, automation will simply automate individual processes within a department or division of an organization. However, it’s also possible for an organization or department head to centralize business processes by putting everything into one program or app with set rules on how each step should take place. In most instances, BPA software requires no coding skills; instead, they’re built with drag-and-drop interfaces that allow users without programming experience to build automated programs quickly and easily.
How can I benefit from BPA?
Every business faces inefficiencies, regardless of size or industry. Thankfully, there’s a solution: business process automation (BPA). BPA helps your company streamline every facet of its operations, from communication with suppliers and customers, to employee management and office inventory management. Plus, it can help lower operating costs over time. With so many benefits at stake, it’s no wonder businesses across all industries are choosing BPA as their go-to technology for boosting efficiency and reducing expenses. Ready to learn more? Here are five ways you can benefit from BPA. The What & Why Behind BPA: In short, BPA is a computer system that allows users to automate repetitive tasks. For example, if you work in an accounting department and have to manually enter data into several different spreadsheets each day, that could be considered a task ripe for automation. With BPA software installed on your computers, however, you could save time by letting one program collect data from various sources—including other programs—and then write that information directly into those spreadsheets without any manual input required on your part. That’s just one example of how effective BPA can be when used correctly.
What is involved in using BPA?
At a high level, business process automation involves breaking down larger processes into smaller, more manageable chunks. These are then put on autopilot by creating software that can carry out these steps by itself. The goal is to increase productivity and save time and money that would otherwise be spent on manual labor. Because an automated business process can be made up of many different functions, it’s important to have a clear understanding of what each component does and how they interact with one another before beginning development. Thankfully, there are many tools that take care of heavy lifting for you; consider using easy-to-use automation software such as RoboTask or Zamzows Task Runner (for PC users).
How do I go about using BPA?
The first step to using BPA is understanding how it works. You should learn about each phase of BPA: strategy, transformation and integration (STI). Read up on these phases so you understand how your business will go about streamlining its processes for automation. Once you’ve familiarized yourself with these phases, ask yourself what processes could benefit from automation. If you decide on a few processes, lay out how long each process will take and what resources are needed. Then consider which phases are best suited for those particular processes. By evaluating each phase, you’ll have an idea of where business process automation will be most beneficial. After all, that’s one of the main benefits of BPA—that it can be used to improve any number of areas in your company. In fact, some companies use BPA as a way to get rid of redundant jobs or tasks that no longer need to be done by humans. When considering whether or not your company needs business process automation, think about how much time and money you spend on certain tasks. Is there room for improvement? Could automated software do them better? If so, then maybe it’s time to look into BPA.
Is there anything I should be aware of before going down this route?
Often people who automate certain processes want to make sure they’re not missing anything. It’s a valid concern, but it may also be too little too late. If you understand why process automation is important and can convince your boss, or whoever needs convincing, of its value then great. If that person is still worried about something, just reiterate that human error costs companies up to $1.7 trillion every year. That should get their attention. Even if it doesn’t, once you have proof of concept on how business process automation works for your company then you can move forward with less risk.
Hopefully, that gives you an idea of what business process automation is and why it’s important. There are many other benefits as well. However, it’s still a young field (in terms of software), and many companies do not yet have dedicated teams or processes for BPB. Those that do have dedicated teams or processes tend to be large, global enterprises with very mature IT departments. Regardless, there are clear trends showing that BPB is here to stay and will only become more important over time. If your company doesn’t currently have a dedicated team or process for BPB, now would be a good time to start looking into creating one. If your company does already have such a team/process, then congratulations! You’re ahead of most companies out there and should take advantage of it by getting started on your first few projects right away.